4.5 Equipment Loans to Learners Policy

POLICY TYPE: 4.0 Financial
EFFECTIVE DATE: 2019-02-21	LAST REVISED: 2025-10-23
THIS POLICY APPLIES TO: Contractors – Individuals engaged to provide services under a contract with SelfDesign Learning Foundation Support Providers – Individuals engaged under a contract or agreement with SelfDesign Learning Foundation to provide services for a specific learner Families – Learners and parents(s)/guardian(s) of learners participating in SelfDesign Learning Foundation’s programs Volunteers – Individuals providing goods/services under the terms of an agreement with SelfDesign Learning Foundation Board Members – Members of the Board of Directors for SelfDesign Learning Foundation and the Foundation for SelfDesign (FSD)

Policy Statement

SelfDesign Learning Foundation (SDLF) is committed to supporting learners’ equipment needs.

Definitions

None

Policy

SelfDesign Learning Foundation will record in the Enterprise Resource Planning (ERP) system and will amortize per the organizational amortization schedule loans of equipment to learners (as noted in the Capital Expenditure Policy).

Protocol

The Learning Resources and Services Lead is responsible for ensuring adherence to the following protocol:

Loan agreements will specify return dates, expectations, and responsibilities for maintaining the equipment in good order, damage deposits, and any opportunities for caregivers and learners to buy used equipment.

A tracking and monitoring system of equipment loans is established and maintained.

Standard Operating Procedure

N/A