5.2.1 Field Trips Policy

POLICY TYPE: 5.0 Educational Program Policies \ 5.2 Field Trips
EFFECTIVE DATE: 2018-10-24	LAST REVISED: 2023-11-09
THIS POLICY APPLIES TO: Contractors – Individuals engaged to provide services under a contract with SelfDesign Learning Foundation Support Providers – Individuals engaged under a contract or agreement with SelfDesign Learning Foundation to provide services for a specific learner Families – Learners and parents(s)/guardian(s) of learners participating in SelfDesign Learning Foundation’s programs Volunteers – Individuals providing goods/services under the terms of an agreement with SelfDesign Learning Foundation Board Members – Members of the Board of Directors for SelfDesign Learning Foundation and the Foundation for SelfDesign (FSD)

Policy Statement

SelfDesign Learning Foundation (SDLF) is committed to supporting learning, which occurs in all aspects of life, including engaging in experiences in the community (i.e., field trips).

Definitions

None

Policy

SelfDesign Learning Foundation will make sure that each field trip that is selected, planned, organized, and conducted has the following in place:

Learning goals.

Safety, inclusion, and security of all participants.

Management of risk for all activities.

Protection of learners, educators, and volunteers, as well as the school authority.

Protocol

Responsibility

The school principal or their delegate must ensure that all school field trips are appropriately planned, authorized, organized, and supervised.

Specific procedures and policies for all aspects of field trips and camps are outlined in the SelfDesign Learning Community (SDLC) Handbook of Camp Procedures and Policies.
- The SDLC Handbook of Camp Procedures and Policies is reviewed prior to each camp by each supervising educator.
- The procedures include notification of the Safe Schools Coordinator (the school principal) and provisions for medical emergencies. As appropriate, the Communicable Disease Safety Protocols will take precedence over those in this policy.

Documentation

All field trip and camp documentation related to safety, medical, venue, planning, communication, and written informed consent is to be retained on file at the school as is required. The documentation includes, but is not limited to:

SelfDesign field trip release form.

Learner attendance records, medical records, and home/emergency contact telephone number(s).

Transportation:
- volunteer driver and automobile authorization forms, including confirmation of $5 million liability insurance.
- bus transportation – N/A.

Incident report(s) as applicable.

Medication administration policy and authorization form.

Medication administration record.