5.4.5 Proctor Guidelines Policy

POLICY TYPE: 5.0 Educational Program Policies \ 5.4 Learning
EFFECTIVE DATE: 2018-10-24	LAST REVISED: 2023-10-24
THIS POLICY APPLIES TO: Contractors – Individuals engaged to provide services under a contract with SelfDesign Learning Foundation Support Providers – Individuals engaged under a contract or agreement with SelfDesign Learning Foundation to provide services for a specific learner Families – Learners and parents(s)/guardian(s) of learners participating in SelfDesign Learning Foundation’s programs Volunteers – Individuals providing goods/services under the terms of an agreement with SelfDesign Learning Foundation Board Members – Members of the Board of Directors for SelfDesign Learning Foundation and the Foundation for SelfDesign (FSD)

Policy Statement

SelfDesign Learning Foundation (SDLF) is committed to supporting learners and proctors in the invigilation process.

Definitions

None

Policy

SelfDesign Learning Foundation will support learners requiring proctors for:

Grades K-9 foundation skills assessments and,

Grades 10-12 provincial numeracy and literacy assessments, and the proctors themselves.

Protocol

Grades K-9

SelfDesign Learning Foundation will allow any responsible adult over 18 to proctor.

Grades 10-12

Proctors must be certified teachers or school administrators (including SelfDesign educators). Proctors:

Must be over the age of 21 years old.

Not a learner’s family member.

Will ensure that the youth writing the provincial assessment does so in an honest manner, using only their own knowledge, skills, and abilities in the subject area.

Exams and assessments must be:

Written at a supervised exam site. SelfDesign’s provincial assessment facilitator will make arrangements for SelfDesign’s learners to write their provincial assessments at host schools, or at a session facilitated by SelfDesign.
- For literacy and numeracy assessment, SelfDesign will organize them during January, April, June, and November sessions.

Written electronically and the computer must be configured appropriately and securely as outlined in the electronic computer and browser requirements. Security controls must be downloaded and installed. The assessment/exam must stay secure during and after it is written.

Written during the scheduled exam window, adhering to the set start and end times.

Submitted by the learner upon completion.

After an assessment/exam, proctors must return all materials to the Ministry.

Learners may have access to a scribe and/or reader, as required. Scribes/Readers must follow the guidelines for Scribes/Readers provided by SelfDesign.