5.6.5 Medication Administration Policy

Policy Statement

SelfDesign Learning Foundation (SDLF) is committed to following the required procedures for the administration of medication.

Definitions

None

Policy

SelfDesign Learning Foundation will apply the procedures for the administration of medication by the parent/guardian and prescribed by a physician or other health care professional.  Administration will and can only be provided during in-person attendance at a SDLF learning centre, camp/field trip, or other in-person gathering organized with a SDLF contracted support provider and must follow the stipulated procedure.

Protocol

Request for Medication Administration

A request for medication administration must be provided as follows, in two parts:

1. The request for medication administration must be made in writing by the parent/guardian and include:
   1. Parent’s/Guardian’s name.
   2. Learner’s name.
   3. Physician’s name.
   4. Parent’s/Guardian’s signature.
   5. Date of signature.
   6. Parent’s/Guardian’s phone number.
   7. Permission for the child to self-administer, where applicable.

For example:

I, <parent’s/guardian’s name>, request that my child, <learner’s name>, receive medication at school as directed by their physician, <physician’s name>.

Parent’s/Guardian’s signature: < parent’s/guardian’s signature>

Date: <date of signature>

Contact: <parent’s/guardian’s phone number

1. The physician authorization must be made in writing by the physician and include:
   1. Learner’s name.
   2. Date of authorization.
   3. Medication.
   4. Dosage.
   5. Frequency of administration.
   6. Method of administration.
   7. Acknowledgment of child’s readiness for self-administering, where applicable.
   8. Date for which the authorization applies.
   9. Possible side effects.
   10. Protocol in case of missed/late dose.
   11. Storage and safekeeping of medication.
   12. Physician’s name.
   13. Physician’s phone number
   14. Physician’s signature.
   15. Date signed.

Storage of Medication

Storage and safekeeping of medication must be determined prior to the in-person event and is required to:

• Limit access to medication from other learners.

• Be stored with the first aid supplies which are identified by a red bag or box.

• Always be located in a safe, central, easily accessible, unlocked location.

• All in-person facilitators, participants, and other personnel are oriented to the location of the medication at the beginning of each in-person event.

• In such cases where a child has demonstrated ability to self-administer their medication, it is the sole responsibility of the parent/guardian to inform the school where the child’s medication will be kept (e.g., with the learner in their backpack lid, in the learner’s handbag or toiletries bag, and/or other locations).

• In such cases where a child at risk of anaphylaxis, who has demonstrated ability to self-administer, and who will carry one auto-injector with them at all times, will also have a back-up auto-injector stored.

It is the responsibility of the parent/guardian first, and the school principal second, to ensure that medication is not expired, and that expired medication is replaced.

Provision of Medication

Medication must be administered in a manner which allows for sensitivity and privacy, and which encourages the learner to take an appropriate level of responsibility for their medication.

Post-Administration of Medication

When medication is administered by the educator or support provider, a Medication Administration Record must be maintained. A Medication Administration Record must include:

• Learner’s name.

• Date of the medication administration.

• Time of provision.

• Dosage given.

• Name of the person who administered.

Related Documents

• Medication Administration Record.