2.3.1 Contractor Orientation Policy

POLICY TYPE: 2.0 Contractor Policies \ 2.3 Contracting
EFFECTIVE DATE: 2019-03-21	LAST REVISED: 2026-06-16
THIS POLICY APPLIES TO: Contractors – Individuals engaged to provide services under a contract with SelfDesign Learning Foundation Support Providers – Individuals engaged under a contract or agreement with SelfDesign Learning Foundation to provide services for a specific learner Families – Learners and parents(s)/guardian(s) of learners participating in SelfDesign Learning Foundation’s programs Volunteers – Individuals providing goods/services under the terms of an agreement with SelfDesign Learning Foundation Board Members – Members of the Board of Directors for SelfDesign Learning Foundation and the Foundation for SelfDesign (FSD)

Policy Statement

SelfDesign Learning Foundation (SDLF) is committed to providing sufficient orientation to new contractors and support providers, and training to volunteers and board members to develop an understanding of their role and acquire the background knowledge and skills necessary to carry out their responsibilities effectively and efficiently.

Definitions

None

Policy

The SelfDesign Learning Foundation will provide sufficient orientation to new contractors and support providers, and training to volunteers and board members to develop an understanding of their role and acquire the background knowledge and skills necessary to carry out their responsibilities effectively and efficiently (including how to function within and use our platform).

Protocol

Board of Directors

The Board orientation will include an overview with background and historical documents and bylaws.

Contractors, Support Providers and Volunteers

The orientation for contractors, support providers and volunteers covers topics such as health and safety, privacy, security and navigating the online working environment that are governed by legislation or required to complete work in our systems and programs.

The Chief Administration and Services Officer or delegate ensures that:

Orientation materials are up-to-date and in compliance with legislative requirements through consultation with content owners and subject matter experts,
Timeframes for annual re-orientation are published with a month’s advance notice,
Accessibility and accommodations supports for completing orientation are provided upon request,
Foundation Leads have up-to-date completion information for contractors under their purview.

Foundation Leads or delegates ensure that for contractors under their purview:

Orientation is completed within 30 days for new contractors,
Annual re-orientation is completed within the published time frames,
Contract-specific orientation is provided at the start of a new contract.