3.5 Disclosure of Personal Information to Law Enforcement or Emergency Personnel Policy

POLICY TYPE: 3.0 Privacy Policies
EFFECTIVE DATE: 2026-07-08	LAST REVISED:
THIS POLICY APPLIES TO: Contractors – Individuals engaged to provide services under a contract with SelfDesign Learning Foundation Support Providers – Individuals engaged under a contract or agreement with SelfDesign Learning Foundation to provide services for a specific learner Families – Learners and parents(s)/guardian(s) of learners participating in SelfDesign Learning Foundation’s programs Volunteers – Individuals providing goods/services under the terms of an agreement with SelfDesign Learning Foundation Board Members – Members of the Board of Directors for SelfDesign Learning Foundation and the Foundation for SelfDesign (FSD)

Policy Statement

SelfDesign Learning Foundation is committed to taking the appropriate steps when they receive a request for personal information from law enforcement or emergency personnel in both non-emergency and emergency situations.

Definitions

Personal Information – is defined as recorded information about an identifiable individual, excluding business contact information.

Policy

SelfDesign Learning Foundation will ensure that requests for personal information from law enforcement or emergency personnel are authorized.

Protocol

Requests for personal information from law enforcement or emergency personnel should immediately be referred to SelfDesign Learning Foundation’s Privacy Officer who will verify the identity of the official(s) and their authority to request the personal information.

Disclosure to Law Enforcement or Emergency Personnel In Non-Emergency Situations

SelfDesign may disclose personal information to a law enforcement agency in Canada to assist in an investigation undertaken with a view to a law enforcement proceeding, or from which a law enforcement proceeding is likely to result.

The Privacy Officer must ensure that requests for personal information from law enforcement agencies are authorized and contain the following details:

Name of the agency/detachment making the request
Name, title, identification/badge number of officer requesting information
Investigation file number
Authority for the investigation
Exact nature of the information desired
Name and other required identifiers of the individual whose information is requested
Purpose for which the requesting agency will use the information

The written request for personal information and the outgoing correspondence (recording the fact that disclosure did or did not take place) will be retained on file.

Disclosure in Emergency Situations

The Personal Information Protection Act (PIPA) allows for the disclosure of personal information if compelling circumstances exist that affect anyone’s health or safety. There must be a danger to a person’s physical or mental health or a threat to a person’s life or general safety for the disclosure to fall under this provision. Requests for emergency disclosure may be actioned if the above criteria are demonstrated. For example, a contractor requires emergency medical attention, and another contractor is asked to provide any known health-related information to assist attending paramedics.

SelfDesign will maintain up-to-date emergency contact information for all contractors and learners. This information will be reviewed annually for contractors and learners to ensure accuracy and learners and contractors will be advised to update their emergency contact information if their situation changes.